Here are templates for each of the required documents. You can copy and paste them as needed.

1. Board Resolution Template

For board approval of the gift of shares.

[Company Letterhead]

BOARD RESOLUTION OF [COMPANY NAME]

Date: [DD/MM/YYYY]
Location: [Company Address]

Resolution to Approve the Gift of Shares

It was resolved that:

1. The company acknowledges and approves the voluntary gift of shares held by [Donor’s Name] to [Recipient’s Name].
2. The necessary documentation and procedures will be carried out to effect the transfer.
3. The directors are authorised to take all such steps as necessary to give effect to the above resolution.
   

Signed on behalf of the Board,

_________________________
[Director’s Name]
[Title]

_________________________
[Director’s Name]
[Title]

2 Form J30 Template – this collects the details but MUST be filled in on the proper Form J30 linked in my previous.

Stock Transfer Form (UK)

STOCK TRANSFER FORM

Company Name: [Company Name]
Company Number: [Company Number]
ISIN/Share Class: [Share Class]

Transferor (Seller):
Name: [Donor’s Name]
Address: [Donor’s Address]
Number of Shares: [Number of Shares]

Transferee (Buyer):
Name: [Recipient’s Name]
Address: [Recipient’s Address]

Consideration Money: £0 (Gift)

Declaration:
I hereby transfer the above shares to the above-named transferee.

Signed: ________________________ Date: [DD/MM/YYYY]
(Donor’s Signature)

Witness: ________________________
(Name, Address, Signature)

For HMRC Use: (if applicable)
Stamp Duty: £____

3. Deed of Gift Template

For legal confirmation of the gift.

[Company Letterhead]

DEED OF GIFT

This Deed of Gift is made on [DD/MM/YYYY] by [Donor’s Full Name], of [Donor’s Address] (“the Donor”) in favour of [Recipient’s Full Name], of [Recipient’s Address] (“the Recipient”).

Whereas:

1. The Donor is the registered holder of [Number] shares in [Company Name], a company incorporated under company number [Company Number].
2. The Donor wishes to transfer the shares to the Recipient as a voluntary gift without consideration.
   

Now it is agreed as follows:

1. The Donor hereby irrevocably transfers the shares to the Recipient.
2. The Donor warrants they hold full title to the shares free from any encumbrance.
3. This Deed shall be governed by the laws of England and Wales.
   

Signed as a Deed:

_________________________
Donor’s Signature

Witness:
_________________________
(Name, Address, Signature)

_________________________
Recipient’s Signature

Witness:
_________________________
(Name, Address, Signature)

4. Share Register Update Template – again this collects the data and MUST be entered in the formal company register.

To record the new shareholder in the share register.

[Company Name] SHARE REGISTER UPDATE

Date of Entry: [DD/MM/YYYY]

Previous Shareholder Details:
Name: [Donor’s Name]
Address: [Donor’s Address]
Number of Shares Transferred: [Number of Shares]

New Shareholder Details:
Name: [Recipient’s Name]
Address: [Recipient’s Address]
Number of Shares Received: [Number of Shares]

Signed: ___________________________
(Company Secretary/Director)

1. Companies House Update (PSC01/TM01 Forms)
   

For updating People with Significant Control or termination of directorships.

PSC01 (Notification of Person with Significant Control)

Company Name: [Company Name]
Company Number: [Company Number]
Date of Change: [DD/MM/YYYY]

5 New PSC Details MUST be entered at Companies House:

Name: [Recipient’s Full Name]
Date of Birth: [DD/MM/YYYY]
Nature of Control: [e.g. >25% shareholding]

Signed: ___________________________
(Company Secretary/Director)
Date: [DD/MM/YYYY]

6 TM01 (Termination of Directorship) MUST be form entered at Companies House

Company Name: [Company Name]
Company Number: [Company Number]
Director’s Full Name: [Director’s Name]
Date of Termination: [DD/MM/YYYY]

Signed: ___________________________
(Company Secretary/Director)
Date: [DD/MM/YYYY]

7 Termination Agreement Template

For documenting termination payments.

[Company Letterhead]

TERMINATION AGREEMENT

This Termination Agreement is made on [DD/MM/YYYY] between:

1. [Company Name], a company registered under number [Company Number], whose registered office is at [Address] (the “Company”); and
2. [Director’s Full Name], residing at [Address] (the “Director”).

WHEREAS:
1. The Director has served the Company in the capacity of [Job Title].
2. The parties agree to the terms of termination of the Director’s role.

TERMS OF TERMINATION:

1. The Director’s employment shall terminate effective [DD/MM/YYYY].
2. The Company shall pay the Director the sum of £6,500 as an ex gratia termination payment.
3. The Director agrees to hand over all company property and confidential information.
4. This agreement constitutes the entire understanding of the parties.
   

Signed on behalf of the Company:

_________________________
[Authorised Signatory Name]
[Title]

Signed by the Director:

_________________________
[Director’s Full Name]

Witness:
_________________________
(Name, Address, Signature)